Last Revision Date: March, 2016

Kroll Ontrack (“Ontrack”) recognises the importance of protecting your privacy. The following privacy policy (“Privacy Policy”) describes what information Ontrack collects, how Ontrack collects that information, and how Ontrack stores, uses, transfers, and discloses (collectively “Uses”) the collected information. This Privacy Policy is subject to Ontrack’s Terms of Use Agreement (“TOU”), which can be found at the bottom of the web site home page. You should print a copy of this Privacy Policy for your records, and you should also know that Ontrack may update or amend this Privacy Policy from time to time as Ontrack deems necessary. When Ontrack updates or amends its Privacy Policy, we will post the revision date of the updated or amended Privacy Policy at the top of the document.

Affiliate, partner and third-party web sites

This Privacy Policy applies to this web site only. To the extent that this web site permits you to link to other web sites of Ontrack’s affiliates, partners, or other third-parties, separate privacy policies may apply to those linked web sites. Those separate privacy policies may contain different terms that are not the same as those terms contained in Ontrack’s Privacy Policy. Your access to and use of such linked web sites through links that are provided on this web site are not governed by this Privacy Policy. Rather, your access to and use of such linked web sites are governed by the privacy policies in those linked web sites, and Ontrack expressly disclaims any and all responsibility for your access to and use of such linked web sites, as well as for any use of the Personal Information (defined below) that you may provide, or any Personal Information that may be collected about you (including via cookies), at such linked web sites.

Purpose of collection of personal information

Personal Information is data that can be used to uniquely identify or contact an individual. Ontrack collects Personal Information in order to complete online transactions that you may place with us, and also to act upon instructions that you may give to us.

What personal information Ontrack actively collects

  • When you register to receive periodic email correspondence from us or to download information from our website, or to give us instructions regarding your account, we may collect Personal Information that includes, but is not limited to, your name, company name, physical mailing address, your email address, and phone number(s).
  • When you complete a transaction with us, such as purchasing a product or entering into a services agreement, we may collect Personal Information that includes, but is not limited to, billing information such as credit card numbers and security codes, shipping information and contact information. We do not collect social security numbers.
  • When you attend trade shows or other events, we may collect Personal Information that includes, but is not limited to, your name, company, address, email address, work address, and phone numbers.
  • When you visit the careers section of the website or register your interest in working for us, you may be asked to provide your email address, residence, education, work experience and other similar information.
  • If you access one or more of Kroll Ontrack’s web based technology platforms, you may be asked to provide certain Personal Information in order to access those web – based services.

Such Personal Information is provided by you on a voluntary basis, and by submitting your Personal Information you consent to its use in a manner consistent with the Privacy Policy.

What personal information Ontrack passively collects: cookies and other technologies

Ontrack’s web site, online services, applications, platforms, email messages, and advertisements, if any, may use “cookies” and other technologies such as pixel tags and web beacons ( pixel tags and web beacons are together known as “Other Technologies”) to collect information about you (pixel tags and web beacons are also known as clear GIFs action tag or web tags). A cookie is a small data file stored on the web browser on your computer’s hard drive. A cookie associates the identification numbers built into the cookie with information about you that you have provided to us. This association allows us to recognise who you are when you arrive at our web site. Other Technologies tell us where on our website you have visited, counts how many users visited certain web pages within our web site, and measures the effectiveness of advertisements, if any, and web searches. Please see our Cookies Policy for further information.

Like most web sites, we also automatically collect some tracking information and store that tracking information in an anonymous, aggregated and non-personal format. This tracking information includes Internet Protocol (IP) addresses, browser type and language, Internet Service Provider (ISP), operating system used, date and time stamps and click stream data. We use this tracking information to understand and analyse trends, to administer our web site, and to learn about user behaviour on our web site. However, Ontrack may use IP addresses to identify you when Ontrack feels, in its sole discretion, that it is necessary to enforce compliance with its TOU, this Privacy Policy, to protect its services, Web Site, systems, information, employees, business partners, affiliates, users, customers or others, or when required by law.

Disclosure of personal information to third parties

As a general rule, Ontrack does not share with or disclose to any third parties any specific Personal Information collected from you, except (a) as otherwise described in this Privacy Policy, (b) when Ontrack has your permission, (c) other than  to support Ontrack’s operations and as necessary to facilitate the purpose for which you provided it, or (d) under special circumstances such as, but not limited to, when Ontrack believes in good faith that the law requires such disclosure, or when the disclosure will protect the safety of others.

Affiliates: Ontrack may share any or all of your Personal Information with and among its affiliated or related entities, including Ontrack affiliates located in the EU and elsewhere. These affiliated companies will use your Personal Information only to accomplish the purposes for which the Personal Information was collected.  Any onward transfer of your Personal Information may also be done to allow these entities to offer you information about their businesses, products or services that may be of interest to you, or for other lawful business purposes.

Business Partners and Service Providers: Ontrack may share your Personal Information with companies which provide services such as, but not limited to, online chat, product promotion via email, order fulfilment, ecommerce, delivering products to you, managing and enhancing customer data, providing customer service, assessing your interest in products and services, information processing, conducting customer research or satisfaction surveys, and online job applications. These companies are obligated to protect your Personal Information.

Other: Ontrack may, if required by law, legal process, litigation and/or requests from public or governmental authorities, disclose your Personal Information. We may also disclose Personal Information about you if we determine, in good faith and in our sole discretion, that such disclosure is necessary for purposes of national security, law enforcement, the prevention of a crime, or other issues of public importance. We may also disclose Personal Information about you if we determine, in our sole discretion, that it is reasonably necessary to enforce the TOU, or to protect our operations or users. Additionally, in the event of a corporate reorganisation, merger or acquisition, or sale, we may transfer any and all Personal Information we collect to a relevant third party.

Opting out: how you control the use of your personal information

In the event you decide that you want to opt out from Ontrack’s use of your Personal Information that you previously provided to Ontrack, you may opt out of our use of your Personal Information by notifying Ontrack by email at: remove@krollontrack.com.

Integrity, protection and retention of your personal information

While Ontrack endeavours to protect your Personal Information, we cannot warrant the security of any Personal Information, and ultimately you provide your Personal Information to us at your own risk. Ontrack uses commercially reasonable efforts and security practices to safeguard your Personal Information, and to employ security measures designed to protect your Personal Information from access by unauthorised persons. Some of those measures include, but may not be limited to, encryption, firewalls and use of Secure Socket Layers (SSL). Ontrack retains your Personal Information for the period necessary to fulfil the purpose for which it was collected, as outlined previously in this Privacy Policy, unless a longer retention period is mandated or permitted by law.

Access to personal information

There may be times that you wish to access your Personal Information. Ontrack makes commercially reasonable efforts to provide you with access to your Personal Information so you can instruct us to correct or update the Personal Information if it is inaccurate, or delete your Personal Information if Ontrack is not required to retain it by law or for a legitimate business purpose. To receive a copy of your Personal Information, or to provide instructions to us on what you want corrected or updated, send us an e-mail at: privacy@krollontrack.com.

Children

This web site is not intended for use by children. Ontrack does not knowingly solicit or collect Personal Information from children under the age of 13. If you are under the age of 18, you must obtain the consent of your parent or guardian to use this Web Site. Ontrack encourages parents and guardians to take an active role in their children’s online activities and interests.

Changes to this Privacy Policy and notification to you

Ontrack reserves the right, in its sole discretion, to make changes to this Privacy Policy. When changes are made to the Privacy Policy, the “Last Revision Date” field at the top of the Privacy Policy will be updated accordingly. Changes to the Privacy Policy become effective upon posting and updating the “Last Revision Date”. Ontrack encourages you to periodically review the Privacy Policy to be informed of any changes.