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5 Tips to prevent data loss this summer holidays

Protect your data when on holidays

It is well known that a main cause of data loss is human error.  Opportunities for human error increase during the summer months when the IT department is understaffed due to concurrent annual leave.

When multiple IT staff take holidays at the same time, resources are even more stretched than usual, leading to potentially longer working hours and a greater chance for making mistakes for those left manning the systems. Added to this, the reduction in technical knowledge because specialist workers are away increases the likelihood of mistakes resulting in data loss from the cloud, mobile devices and in-house applications servers.

Summer heat can also harm data if laptops, tables and other communications devices are left in direct sunlight for long periods of time. When they overheat, the increased temperature causes hard drive failures.  Hot office environments can also pose a challenge for IT equipment such as servers, which need to be stored in a cool space to avoid damage.

The absence of key IT staff when things go wrong complicates things further. Attempts to recover data by those less experienced in such situations can lead to irrecoverable data.

These 5 tips will help your organisation to get through the summer holiday period without any major incidences:

  • First, make sure that all important data is backed up fully in different storage media before the holiday period begins.
  • Second, ensure equipment is kept in an air-conditioned environment, particularly at times of extreme heat.
  • Third, make sure there’s a back-up power surge supply in place for business-critical data storage and application servers.
  • Fourth, do not attempt a data recovery yourself. Seek professional help from a trusted supplier who will help you work through your options on the phone free of charge.
  • Finally, find a reliable data recovery expert that the company can turn to when things go wrong.  Include data recovery in your disaster recovery plans plan in place in case of emergency. This will minimise panic and maximise the chances of a successful data recovery.
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