The growing popularity of mobile working policies among businesses means IT bosses now need to be increasingly aware of the risks this practice can pose to network security.
This is the view of executive vice-president for Europe, the Middle East and Africa at Shred-It Robert Guice, who stated the increasingly mobile workforce of businesses over the impending school holidays means more potential sensitive business information will be accessed outside the controlled environment of the office than ever before.
“We live in an age where technological advancement and changing employee demands allow for more flexible work options,” he commented.
“However, understanding how this relates to data privacy is crucial and it is important, now more than ever, for companies to be proactive in addressing this through clear cut policies and procedures that mitigate potential risks of data breach and ensure peace of mind.”
Preventative measures to make sure information is not intercepted or lost should be standard practice for firms, as failure to do so could lead to not only unwanted data destruction but also the chance of private consumer or sensitive business falling into the wrong hands.
Mr Guice suggested a sensible business data management policy should include advising staff to regard all business documents as being confidential, and only to access them out of the office if it is essential to do so.
Furthermore, when individuals are working in a public area, they should be conscious about protecting their device from anyone who may attempt to access it via a public network – an issue that can lead to serious breaches in confidentiality.
Encryption software and firewalls should be installed on all storage devices for company documents, while security settings and passwords should be optimised to protect all devices that will be used outside the office for work purposes.
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